Privacy Policy
This policy explains what data 1Capacity collects, why we collect it, how we use it, and how users and organizations can contact us about privacy requests.
1Capacity is a workforce operations and work management platform for freelancers, teams, and organizations. The product helps users manage projects, tasks, meetings, timers, shifts, attendance, documents, invoices, payroll preparation, compliance records, and organization workflows.
For privacy questions, contact us at admin@1capacity.com.
We collect account information such as name, email address, phone number, profile details, organization membership, role, department, and login/device information.
We collect workspace information such as tasks, projects, comments, meeting records, attendance logs, shift schedules, documents, signatures, invoices, clients, payroll records, compliance items, reminders, audit logs, and wallet or payment records where those features are used.
When users clock in or use location-based attendance, we may collect location data to verify whether a user is within an approved work location or geofence.
If a user connects Google Calendar, 1Capacity requests permission to create calendar events and Google Meet links for meetings scheduled inside 1Capacity.
We use Google Calendar access to create meeting events, add attendees, include meeting details, generate Google Meet links, and send calendar invitations to participants.
We do not use Google Calendar data for advertising. We do not sell Google user data. We only use the connected Google account for meeting scheduling features requested by the user.
Users can disconnect or revoke Google access from their Google Account permissions page. Organization administrators may also choose not to use Google meeting automation.
We use information to provide the product, authenticate users, manage workspaces, enforce access permissions, send notifications, process invitations, generate records, support payments and payroll preparation, create audit trails, and maintain security.
We may use contact information to send operational emails such as invitations, task notifications, document signing requests, invoice updates, meeting reminders, and account verification messages.
We share data only as needed to operate the product, including with service providers that support hosting, email delivery, file storage, payments, analytics, security, and integrated services such as Google Calendar when a user connects it.
Within an organization workspace, authorized administrators and managers may view employee, work, attendance, document, payroll, invoice, and compliance data according to their configured permissions.
We retain data for as long as needed to provide the service, comply with legal or accounting obligations, resolve disputes, enforce agreements, and maintain organization audit records.
Some records such as payroll, invoices, signed documents, attendance, and audit logs may be retained for business continuity and compliance even after an employee leaves an organization.
We use administrative, technical, and organizational safeguards designed to protect user and organization data. No internet-based system is completely risk-free, but we work to reduce unauthorized access, misuse, and data loss.
Users may request access, correction, deletion, or export of their personal information by contacting admin@1capacity.com. Some requests may be subject to identity verification, organization ownership, legal retention, or compliance requirements.
We may update this Privacy Policy as 1Capacity evolves. The latest version will remain available on this page.
Last updated: August 3, 2026.